User Guide
Step-by-step guide for completing your OPCRF validation
📝
Step 1
Register & Login
📋
Step 2
Fill your OPCRF
📁
Step 3
Upload MOV link
✅
Step 4
Submit OPCRF
🎥
Step 5
Join KRA Queue
🏆
Step 6
Get Validated
First Name
Juan
Email Address
juan.delacruz@deped.gov.ph
School ID
123456 Look Up
Password
••••••••
✓ At least 8 characters
✓ Uppercase, number & special character
✓ I agree to the Terms & Data Privacy
Create Account
Sample registration form — fill all fields, accept consent, then Create Account.
- Go to the system login page and click Register here at the bottom.
- Fill in your First Name and Last Name.
-
Enter your DepEd email address.
Only
@deped.gov.phemail addresses are accepted. Make sure you can access this inbox — a verification code will be sent there. - Enter your School ID and click Look Up to auto-fill your school name and district. You may also type these manually if your school is not found.
- Select your Position / Designation from the dropdown list.
-
Create a password that meets all of the following requirements.
A live checklist will show which requirements have been met as you type:
- ✓ At least 8 characters
- ✓ At least one uppercase letter (A–Z)
- ✓ At least one lowercase letter (a–z)
- ✓ At least one number (0–9)
- ✓ At least one special character (e.g. !@#$%^&*)
- Re-enter your password in Confirm Password. A match indicator will confirm when both passwords are identical.
-
Tick the two consent checkboxes to agree to the
Terms and Conditions and the
Data Privacy consent. You can click each link to read the full text first.
Both boxes are required. Your data is processed in accordance with the Data Privacy Act of 2012 (RA 10173).
- Complete the security check (if shown), then click Create Account.
-
A verification pop-up will appear and a 6-digit code
will be sent to your DepEd email. Enter the code in the pop-up and click Verify.
The code expires in 10 minutes. Click Resend code if it expires, and check your spam/junk folder if it does not arrive.📧We've sent a 6-digit code to:juan.delacruz@deped.gov.ph481203Resend code Verify
Sample verification pop-up — enter the emailed code and click Verify.
-
Your account is created only after the code is verified.
It will then be in pending status — the SDO administrator
will review and approve it, and you will receive an email notification
once your account is approved or if it is not approved.
This email-verification step ensures only users with a valid, accessible DepEd address can register.
- Once approved, return to the login page and sign in with your email and password.
Note: Registration may be closed during off-peak periods.
If you see a "Registration is currently closed" message,
contact the SDO Nueva Ecija office directly.
Part I
Part II
Part III
Part IV
KRA 1 — Actual Accomplishments
Achieved 100% completion of SIP targets...
Self-Rating (Quality / Efficiency / Timeliness)
5
4
5
Save Draft
Sample OPCRF form — fill accomplishments and self-ratings per KRA, then Save Draft.
- Click My OPCRF in the navigation bar.
- Your OPCRF form has four parts — use the tabs (Part I, II, III, IV) to navigate.
- Under Part I-A, I-B, and I-C, fill in your Actual Accomplishments and set your Self-Rating (1–5) for each KRA item.
- For each KRA dimension (Quality, Efficiency, Timeliness), refer to the rating scale descriptions to select the most accurate score.
- Click Save Draft at any time to save progress without submitting.
Your OPCRF is automatically linked to the active School Year set by the admin.
MOV Folder Link
https://drive.google.com/drive/folders/...
Save Link
✓ MOV Saved
Sample MOV tab — paste your shareable Drive/OneDrive link and Save.
- Click the MOV tab in your OPCRF form.
- Upload all supporting documents to a Google Drive or OneDrive folder and make it accessible to anyone with the link.
- Paste the shareable folder link into the MOV Folder Link field.
- Click Save Link. The red Required badge on the MOV tab will disappear once saved.
MOV is required before submission. You will not be able to submit your OPCRF without a saved MOV link.
✓ All required fields complete
✓ MOV link saved
Submit OPCRF
Status: Submitted
Sample submit screen — the system checks all fields before submission.
- Make sure all required fields are filled in and your MOV link is saved.
- Click Submit OPCRF. Before allowing submission, the system checks that every part is complete:
- All Part I KRA ratings — including Part I-A, I-B, and I-C
- All Part II competency ratings — both Leadership and Core
- All Part IV fields — both the office and individual development plans
- A saved MOV link
If anything is missing, submission is blocked and a message tells you exactly which part to complete. Fill it in, then submit again. - Once submitted, your OPCRF status changes to Submitted.
- You can no longer edit your OPCRF after submission unless the admin returns it for compliance.
KRA 1 — School LeadershipIn Session
KRA 2 — InstructionalPosition 2
KRA 3 — OperationsJoin KRA 3
Join Meet
Sample queue — join your district team, pick a KRA, and join the Meet when it's your turn.
- After submitting, a KRA Validation Queue section will appear below your OPCRF form.
- The system will only show validation teams assigned to your district. Click Join Team X.
- You will see a KRA Queue Status table. Select which KRA to queue for first by clicking Join KRA X.
- You can only be in one KRA queue at a time. Wait for your session to be completed before joining the next KRA.
- When it is your turn, your status changes to In Session and a Join Meet button appears.
- Click Join Meet to open the Google Meet session with your validator.
Notification: The system will play a ringtone alert when it is your turn. Keep the page open to receive the notification.
Google Meet
Validator's Rating
4
4
5
KRA 1 Done
Sample session — the validator reviews your MOVs and may adjust your rating.
- Join the Google Meet session when called. Present your MOV folder and be ready to discuss your accomplishments.
- The validator will review your KRA items, MOVs, and actual accomplishments for their assigned KRA only.
- The validator may override your self-rating based on the evidence you provide.
- Once the session is done, your KRA status changes to Done and you can join the next KRA queue.
- If the validator returns your submission, your status changes to Remarked — review the notes and update your OPCRF accordingly.
Validated
All 4 KRAs validated & admin approved
Print OPCRF
Sample final status — once Validated, print your OPCRF from each tab.
- After all 4 KRA sessions are completed, your OPCRF awaits final admin approval.
- Once the admin approves, your status changes to Validated.
- You can then print your OPCRF using the Print button on each tab of the form.
| Status | Meaning |
|---|---|
| Draft | Saved but not yet submitted |
| Submitted | Submitted, awaiting validation |
| Returned | Returned by validator for compliance |
| Validated | All KRAs validated, admin approved |
District Coordinator Guide
How to review, validate, and manage OPCRFs for the schools in your district(s).
As a District Coordinator you review the OPCRFs submitted by ratees in the schools within your assigned district(s) and district-validate them so they can proceed to team validation.
- Elementary Coordinator handles Elementary and Integrated schools (school IDs starting with 1 or 5).
- Secondary Coordinator handles Secondary and Integrated schools (school IDs starting with 3 or 5).
- You can review and adjust scores, return an OPCRF for compliance, and give the final district validation.
- You never validate an OPCRF from your own school (conflict of interest).
Open the District Coordinator page from the menu. The Pending tab lists OPCRFs awaiting your district validation; the Signed-off tab shows the ones you have already validated.
- Click Review on a row to open the full OPCRF with all scores.
- Use the Refresh button (top right) any time to reload the lists with the latest data.
- Once you district-validate an OPCRF, it moves from Pending to Signed-off.
Inside the review window you can adjust scores per strand where needed, then save them.
- Edit a score using the selector beside each strand, then click Save Score Changes.
- Click View Changes to see a history of every score adjustment on that OPCRF, grouped by strand and showing who made each change.
- Once an OPCRF is district-validated, its scores are locked and can no longer be changed.
If an OPCRF needs corrections before you can validate it, use Return for Compliance in the review window. The ratee is notified and can resubmit. (This option may be turned off by the administrator.)
When the OPCRF is correct, click District-Validate. Confirm when prompted. The page refreshes and the OPCRF moves to Signed-off, allowing the ratee to proceed to team validation.
- District validation is final: scores lock afterward for everyone.
- If you reach an OPCRF that was already validated, the system will tell you and refresh your list.
As the Elementary District Coordinator, you can delegate scoring of individual Part I-A KRAs to district users on the KRA Validators tab.
- Each Part I-A strand is listed once; pick a district user to validate that strand.
- Assigned validators can score only their KRA, only for OPCRFs in your district(s), and never for their own school.
- Assigned validators score only — they do not sign off. District validation remains yours.
- A newly assigned validator sees their validation menu after their next login.
Need further assistance?
Contact the SDO Nueva Ecija office or your school's OPCRF coordinator.